Character reference letter – template
Write only what you know first-hand. Give a specific example – it makes the reference far more convincing.
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Character reference letter – what you need to know
A character reference (or personal reference) describes someone’s personal qualities from the point of view of a person who knows them well – a former colleague, teacher, neighbour, volunteer coordinator or family friend. Employers and letting agents often ask for one when there is no recent employer or landlord reference.
Tips for a strong reference
- Say how you know them and for how long – this tells the reader how much weight to give your opinion.
- Give a real example. “She is reliable” means little; “she ran the rota for six weeks without a single missed shift” is convincing.
- Stay factual. Only state what you know first-hand. A reference that is false or misleading can expose you to a claim if someone relies on it.
- Add your contact details so the reader can check the reference.
Character references for court
A reference for a criminal court is different: it should be addressed to the judge or magistrates, confirm that you know about the offence, and focus on the person’s character and remorse. Use this template as a starting point only and follow any guidance from their solicitor.
Frequently asked questions
Who can write a character reference?
Anyone who knows the person well and is not a close relative – for example a former colleague, teacher, coach or neighbour.
How long should it be?
One page is enough: how you know them, two or three qualities, a real example and your contact details.
Do I have to sign it?
Yes. Sign it and include your phone number or email so the reader can verify it.
Can I give a reference for a tenancy?
Yes. Landlords often accept a character reference when there is no previous landlord reference.
This template is for general information and is not legal advice. It reflects the law of England and Wales as at October 2026. Check that it fits your situation before signing and take legal advice in unusual cases.